Friday, August 15, 2008

Create PDF Files for anything!


How many times have you sent an attachment in an email only to find the recipient doesn't have the program to open it? This is a common problem when you send a word processing file or spreadsheet to someone, and they don't have the MS Works, or Word Perfect, or in MS Word program it was made in.
Well, you can solve that problem by making a PDF file from the document you created, and send that. Virtually every computer has a PDF viewer installed (PDFs are used alot on the internet), and if not, there is a free download from Adobe which will allow oyu to look at any PDF file.
So how do you make a PDF file out of something you created? Let's get started.
  1. Click on CutePDF (don't worry, its free) to download the software.
  2. Click on "Free Download" on the LH side of the page.
  3. Follow instructions to install program.
  4. Once that is done, go back to CutePDF web page, & also download the "Free Converter".
  5. Follow the instructions to install the program.
  6. Once that is done, you can now create a PDF file of anything you want.
Let's give it a try....
  1. Open up a word processing document, a spreadsheet, a photo... any thing you want to send to someone.
  2. Once its open, you'll want to "Print" the document, so find your "Print" command (typically under the "File" option at the top of the application you are printing in), and select "Cute PDF Writer" as your printer. This is found where it shows your printer name - just click on the little arrow on the RH side of the printer name, and find "Cute PDF Write".
  3. Once you have selected "Cute PDF Write" hit OK.
  4. After a few seconds, a window will pop up asking you what you want to name the PDF file, and where you want to save it. After you do that hit OK (or ENTER) and that's it! You have made a PDF file!
  5. To view this PDF file, go to the folder you saved it in, and find the file name, and double click on it to open it.
Try it out next time you want to send an attachment by email. You send this the same as any attachment - write your email, and then select "Add Attachment", and then go to the location you saved the PDF file, and select it. Hit "OK" and then "Send" in your email, and its on its way!

No comments: